Mailbox MIF – CB Self Storage Cambridge

Virtual office booking form

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The more information you can give us in advance, the quicker and easier things will be when you come to move in.
Name*
Prefix First Last
Company name
Date you would like the Mailbox to start
Email*
Phone*
Address options*
Please choose which address you would like to use, we will assign a number to you upon completion of this form.
- (Domestic) Your name, Mailbox _ _ , CB Business Centre, Unit 16 Trafalgar way, Bar Hill, Cambridge,CB238SQ
- (Business) Your name, Suite _ _ , CB Business Centre, Unit 16 Trafalgar way, Bar Hill, Cambridge,CB238SQ
- (Business) Your name, Office _ _ , CB Business Centre, Unit 16 Trafalgar way, Bar Hill, Cambridge,CB238SQ
Mailbox Service*
The basic mail service is a standard mail storage service, we will store it for you in the mailbox area and you can collect whenever you like 24/7/365. The charge is £20 PCM and the minimum commitment is 12 months. Please choose any additional options.
Scanning package - For an extra £10 a month we will scan and send you copies of important documents, the physical copies will be shredded securely.
01223 Phone Package - We also offer Cambridge phone numbers which redirect to your mobile/landline. There is a basic charge of £10 PCM and you will pay 12.0 p/min* to divert calls to a mobile.
- Weekly Mail Scanning Service + £10 PCM
- Phone Package + £10 PCM
- No Additions

Names of people who might receive mail*
Upload a picture of you*
(A) Photo Identification - Proof of identity,*
Passport, Photo card Driving licence*, ValidateUK Identity Card , CitizenCard , HM Forces Identity Card, A current student card, Disabled Drivers Blue Badge Pass, Employment identification card, *Please note that from 8th June the UK 'paper counterpart' is no longer valid or required.
B) Proof of Address (provided both name and address is shown),*
Gas or electricity bill (less than 3 months old), Telephone bill (less than 3 months old), Water bill (less than 3 months old), Current mortgage statement , Current Council Tax bill , Bank/Building Society statement (less than 3 months old), Credit card/store card bill (less than 3 months old), Current TV licence, Valid insurance certificate, Pay slip (less than 3 months old), Current P45/P60 statement, Financial statement (e.g. pension, endowment), Current benefit book, Letter from Benefits Agency, HM Revenue and Customs Notice of Coding, Student hall of residence agreement or other proof of accommodation,
Address*
Street Address Address Line 2 City Post Code Country
Invoice Address
Street Address Address Line 2 City Post Code
Your Choice of Access Code*
Your Choice of Access Code (6 numbers, not starting with zero). Choose something memorable – a date of birth or a phone number perhaps. This code is unique to you. It will allow you access onto the site. each time you arrive.
Please enter a value between 100000 and 999999.

Set up a Direct Debit with www.cbselfstorage.co.uk (CGSS LTD)
The payment will be taken automatically from your account. We require all Customers to sign up to Direct Debit.
GoCardless will appear on your bank statement when payments are taken against this Direct Debit.
Sort code*
Account number*
Name of account holder*
First Last
Address where the account is registered to*
Street Address ZIP / Postal Code
Direct Debit Guarantee The Guarantee is offered by all banks and building societies that accept instructions to pay Direct Debits. If there are any changes to the amount, date or frequency of your Direct Debit GoCardless will notify you (normally 3 working days) in advance of your account being debited or as otherwise agreed. If you request GoCardless to collect a payment, confirmation of the amount and date will be given to you at the time of the request. If an error is made in the payment of your Direct Debit, by GoCardless or your bank or building society, you are entitled to a full and immediate refund of the amount paid from your bank or building society. If you receive a refund you are not entitled to, you must pay it back when GoCardless asks you to. You can cancel a Direct Debit at any time by simply contacting your bank or building society. Written confirmation may be required. Please also notify GoCardless.

Terms and conditions KEY POINTS
Minimum rental period of one month, if you wish to cancel your mailbox before the end of your rental period you must provide two weeks written notice. Fees are non-refundable. Misuse of the Mailbox, The mailbox must not be used for any illegal or fraudulent purpose. It shall not be used for the purpose of obtaining finance or credit.
I ACKNOWLEDGE THAT THESE MAIN POINTS HAVE BEEN DRAWN TO MY/OUR ATTENTION AND I HAVE READ AND UNDERSTOOD THEM.*
- Yes

T&C Continued
Terms and Conditions for Mailbox Rental (1st April 2014) Subject to the customer observing the Terms and Conditions set out below, CB Self Storage Ltd ("the Company") agrees to provide a mailbox service ("the Mailbox Service") to the customer ("the Customer") for the term ("the Term") at the premises ("the Premises") specified in the Mailbox Service Agreement (“the Agreement”). 1. The Mailbox Service provided by the Company will consist of the following services: i. The Company will provide the Customer with a mailbox address at the Premises for which the Customer will pay a rental fee. ii. The Company will provide the Customer with a key to that mailbox for which the Customer will pay a Key Deposit Fee, refundable on return of the key promptly at the end of the Term. Mail can be collected from the mailbox during the Company’s premises reception opening hours. iii. The Customer may use the Mailbox Service address provided by the Company as the Registered Address at Companies House, provided that the Customer selects a 12-month rental package, complies with Companies House requirements, and pays an annual Registered Company Address Fee. iv.2. Payment for the Mailbox Service ("the Payment") is payable in full in advance. The Customer may terminate the Mailbox Service at any time. There will be no refunds for early termination by the Customer. 3. The Company may in its absolute discretion refuse to accept delivery of any item for any reason, including, without limitation, that i. there is no or insufficient prepaid postage; or ii. any Payment is outstanding; or iii. in the Company’s opinion, delivery of the item is in breach of Condition 7; or iv. the Customer is using the Mailbox Service for the delivery of unreasonably large items of mail or an unreasonable volume of items of mail; or v. any item received is addressed to an individual or business name not listed as a mailing name within the Agreement; or vi. if the Mailbox Service is being used for the storage or delivery of items of value. 4. If the Customer breaches any of these Terms and Conditions, the Company may terminate the Mailbox Service forthwith. The Customer following termination hereby authorises the Company at the Company's absolute discretion either to retain, or destroy any items of mail addressed to the Customer or any items on the Premises which are the property of the Customer, or to return them to the sender, or to return them to the last known address of the Customer at the Customer's risk. 5. If the Customer fails to make any Payment, any mail received after the expiry of the existing agreement may, at the Company's absolute discretion, be retained for up to 30 days pending Payment. In this event a Late Payment Fee will be charged. 6. If the Customer uses the Mailbox Service address within any advertising undertaken via third parties including but not limited to printed or online directories, search engine portals or on the Customer’s own or any other websites, Payment will be required to cover the entire advertising period for which the Mailbox Service address is displayed. 7. If any Payments or other sums are outstanding to the Company, the Company shall have a lien over all uncollected items until such Payments are duly made. 8. The Customer undertakes i. not to use the Mailbox Service for any purpose which in the Company’s considered opinion may be deemed to be illegal or antisocial and if it does so it acknowledges that the Company may report the same to any relevant authority; and ii. not to send or deliver or permit to be sent or delivered to the Premises any illegal, defamatory, obscene, dangerous or bulky object or material. 9. If the Customer is in breach of condition 8 of these Terms and Conditions, then the Company may terminate the mailbox service with immediate effect. In this instance there will be no refund of the Payment. 10. The Customer authorises the Company and any of its representatives to sign at their discretion on the Customer’s behalf for any deliveries addressed to the Customer’s mailbox address. 11. If the Customer fails to remove any item within one month of notice to that effect being given ("the Notice Date") then the Customer hereby authorises the Company in its absolute discretion, either to destroy such items or to return them either to the Customer at the Customer's last known address or to the sender at any time after the Notice Date without further notice at the Customer's expense. Any person having possession of the Customer's mailbox key is deemed to be authorised by the Customer and the Company will not be bound to enquire into the authority of such a person. The Company will not be liable for any loss or damage arising in the event that the key is in the possession of an unauthorised person. 13. If the Customer loses the key of the mailbox or fails to return it to the Company on termination of this Agreement, the Customer will forfeit the Key Deposit Fee referred to in 1.ii above. The customer will pay a Key Replacement Fee if a new key is required. 14. The Customer will indemnify the Company against any expense, liability, loss, claim or proceedings incurred by the Company arising from use by the Customer of the Mailbox Service, except to the extent that the same is caused by the negligence of the Company. 15. The Customer may opt to receive text and/or email notifications of mail when it is received or at agreed intervals, the Company will not check to see if they have any mail has been received unless this option has been agreed. The Company is not obliged to open and read mail or tell who it is from. 16. Packages and oversized mail received addressed to the Customer will incur a Package Holding Fee, to be levied per item held, per day or part thereof. 17. Where the Customer utilises the Mailbox Service for the regular receipt of parcels or significant volumes of mail which exceed the capacity of the mailbox, a Mail Handling Fee will be applied at the discretion of the Company. 18. The Mailbox Service is not to be used for the storage or delivery of items of value. The Company has no knowledge of the value of any item of mail and will not accept notification of value. The liability of the Company in respect of any damage or loss is limited to £5 for each claim and in aggregate shall not exceed the amount of the Payment in any Term. 19. The Company shall not be liable for any indirect or consequential loss, including loss of profit, nor for any liabilities, costs, claims, demands or expenses arising from any event beyond its control including, but not limited to, any loss, damage, delay or misdelivery on the part of Royal Mail or any other carrier. 20. In order to activate the mailbox service the Customer is required to provide: i. the full name, address, and telephone number of all persons for whom mail is to be received, held, or forwarded; ii. the nature of business to be undertaken or reason for rental where rental is not for business purposes. A business can be defined as an activity involving the sale of goods and/or services; iii. two original forms of identification for all persons for whom mail is to be received, held or forwarded, of a type approved by the Company, including a ‘proof of identity’ and a ‘proof of address.’ The Company may disclose this information if requested by an appropriate authority or if required for the pursuit of legal action. If the Customer fails to produce valid ID within 30 days of commencement of the Rental Period, the Company reserves the right at its sole discretion to refuse to accept delivery of items and/or return them to sender. 21. The Customer may select a Mail Forwarding service. The Company will forward mail to an address nominated by the Customer on an agreed basis. For this service the Customer will pay a Mail Forwarding Fee in addition to the cost of materials and postage or courier charges each time mail is forwarded. A Mail Forwarding deposit will be payable in advance. 22. It is the responsibility of the Customer to notify the Company of any change in address or contact details, or any change to named recipients of mail in writing, during the period of the Mailbox Agreement. 23. i. The rights and obligations of the Company and the Customer under this Agreement shall be governed and construed in accordance with English law. ii. The Customer may not assign any of its rights or benefits hereunder. iii. These Terms and Conditions shall prevail notwithstanding any conflict with the terms and conditions of any order or contract submitted by the Customer in respect of the Mailbox Service or any other services provided by the Company. 24. The Mailbox Service purchase will be considered live and operational once the Company has issued the mailbox number. The Term will commence at this time. Any cancellation of a Mailbox Service, where the service has not been used, made up to 7 days after this point, will incur a cancellation charge of £25 including VAT to cover administration costs. In all other circumstances clause 2 will apply. 25. Where the Customer has opted to receive text/email notification service or any other service in addition to the rental of the mailbox they will be required to maintain a deposit on their account for the duration of the term, charges will be deducted from the deposit on a monthly basis and the Customer will be required to top up the deposit balance if and when required. 26. The Company is obliged to maintain accurate and current details of the Customer as required by relevant UK authorities. These requirements may change from time to time. The Customer will promptly advise any change in details and provide all information reasonably requested and accepts that mail and packages may be withheld and/or inspected at the Company’s discretion, pending investigation of information provided.
PLEASE READ CONDITIONS CAREFULLY AS BY AGREEING THIS AGREEMENT YOU WILL BE BOUND BY THEM*
- I/We agree to be bound by the conditions of this Agreement as shown.

Virtual office booking form

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Terms and conditions KEY POINTS

T&C Continued